– What information we collect
– How we use that information
– How we may disclose that information
– Your choices regarding your Personal Information
– Measure we take to keep your data secure
Our company’s mission is to help employers screen candidates for ability and make more informed hiring decisions.
1. Information We Collect
Personal Information: We receive and store information you voluntarily provide to us by using certain features of the Site, signing up and completing tests or job Assessments, or otherwise using the features and functionality on the Site (the “Services”). When you register with us, regardless of whether you are a Candidate, Employer User or Employer, we require you to provide certain Personal Information. You may choose as part of certain Services to provide additional Personal Information.
If you are an Employer User, you may also submit information to us about your company, its job openings , and your candidates. Some of this information may be made publicly available on the Site. Please remember that you do not have to submit any of this additional information, but we may not be able to provide you certain Services without such information. If you are a Candidate, an Employer may have provided information about you to initiate your candidacy or in connection with your use of Headlight. We will collect this information about you, but this will NOT be considered your Personal Information. Each respective Employer will control this information. As a result, we will not provide you access to this information or the ability to use or control this information.
Assessments: You may enroll to complete certain assignments or tests on the Site (“Assessments”) in order to improve your Profile and apply for certain employment positions. By taking such Assessments, which Headlight reserves the right to review and score in our sole discretion, you acknowledge that Headlight may store, use, analyze, and disclose such Assessments and your performance in such Assessments at Headlight’s sole discretion on the Site in connection with your Profile, Personal Information and our Services.
“Automatically Collected” Information: When you access the Site or open one of our emails, we may automatically record certain information from your system by using different types of tracking technology. This “automatically collected” information may include Internet Protocol address (“IP Address”), a unique user ID, version of software installed, system type, the content and pages that you access on the Site, the dates and times that you visit the Site, and other information.
“Cookies” Information: When you access the Site, we may send one or more cookies (small text files containing a string of alphanumeric characters) to your computer. Headlight may use both session cookies and persistent cookies. A session cookie disappears after you close your browser. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to the Site. Persistent cookies can be removed. Please review your web browser “Help” file to learn the best way to modify your cookie settings.
2. The Way We Use Information
We use the information we collect to serve our Users, consider Candidates, connect Candidates to Employers, market and promote our Services, and improve your experience on the Site. Some examples include:
– Addressing service complaints
– Communicating with you by email, telephone, or text message, in accordance with your wishes
– Considering whether to link Candidates to Employers
– Evaluating Candidate Assessments
– Improving customer service
– Sending you marketing and promotional emails, unless you have told us you do not want to receive such emails
We may use your email address, without further consent, for administrative communications such as notifying you of major updates, for customer service purposes, and to send privacy or security related notices.
Headlight uses the information that we collect to understand the usage trends and preferences of our Users, to improve the way the Site works and looks, to create new products, services, features, and functionality.
Headlight may use “Automatically Collected” information and “Cookies” information to: (a) automatically update the Headlight application on your system; (b) remember your information so that you will not have to re-enter it during your visit or the next time you access the Site; (c) provide customized third-party advertisements, content and information; (d) monitor and report on the effectiveness of third-party marketing campaigns; (e) monitor and report aggregate usage metrics such as total number of visitors and pages accessed; and (d) track your entries, submissions, and status in any promotions or other activities.
3. When We Disclose Information
Disclosure to Employers: For Candidate users, we may (and you hereby authorize us to) disclose your Personal Information to Employers in order to enable potential hiring Employers to find, evaluate, and hire you. The Site may allow Employers to view and search your profile on the Site. We do not control how Employers use or disclose information they obtain from us, including Personal Information.
The information shared with such entities may include the information you have provided to us or that we have otherwise collected about you (whether from you or third-party sources) and any Assessments you have taken on the Site.
We may disclose certain Personal Information:
– To third party vendors who help us provide the Services, in which case the service providers are bound by their own individual privacy policies;
– To third parties to whom you ask us to send Personal Information (including Employers and LinkedIn);
– To a parent company, any subsidiaries, joint ventures, or other companies under a common control (collectively, “Affiliates”), in the event we have such Affiliates in the future, in which case the Affiliates will be bound by their own individual privacy policies;
We may disclose some limited User information to affiliated companies, contractors or other businesses or persons to: provide website hosting, maintenance, and security services; fulfill orders; conduct data analysis and create reports; offer certain functionality; and assist Headlight in improving the Site and creating new Services and features.
We do not share your Personal Information with other organizations for their marketing or promotional uses without your prior express consent. Please be aware, however, that any Personal Information that you voluntarily choose to display on any publicly available portion of the Site becomes publicly available and may be collected and used by others without restriction.
4. Accessing And Controlling Your Information
You may, of course, decline to share your Personal Information with us, in which case we will not be able to provide to you some of the Services found on the Site.
You may correct and update information we collect from you by logging onto your Account and accessing your Profile. If you change or request changes to your information, subsequent uses or disclosures of that information by us will reflect those changes, however, we do not have the ability to update any information previously disclosed to any third party, including an Employer.
We may take steps to verify your identity before providing you access to view, update, correct, or delete your Personal Information. Headlight reserves the right to retain and use the information that we collect in a way that we believe, in good faith, is appropriate or necessary to take precautions against liability; enforce our Terms of Service; or protect Headlight or its users from fraudulent, abusive, or unlawful uses.
To protect your privacy and security, we may take reasonable steps to verify your identity before granting you Account access or making corrections to your information. You are responsible for maintaining the secrecy of your unique password and Account information at all times.
5. Data Security
We use commercially reasonable physical, managerial, and technical safeguards in an effort to preserve the integrity and security of your Personal Information. We cannot, however, ensure or warrant the security of any information you transmit to Headlight, and you do so at your own risk. Once we receive your transmission of information, we make commercially reasonable efforts to ensure the security of our systems. However, please note that this is not a guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
If we learn of a security systems breach, we may attempt to notify you electronically so that you can take appropriate protective steps. We may post a notice on the Site if a security breach occurs. Depending on where you live, you may have a legal right to receive notice of a security breach in writing.
6. Children’s Privacy
Protecting the privacy of young children is especially important. For that reason, Headlight does not knowingly collect or maintain Personal Information from persons under 13 years-of-age. If Headlight learns that Personal Information of persons less than 13 years-of-age has been collected on or through the Site, then Headlight will take the appropriate steps to delete this information.
7. In the Event of Merger or Sale
In the event that Headlight is acquired by or merged with a third-party entity, we reserve the right, in any of these circumstances, to transfer or assign the information that we have collected from Users as part of that merger, acquisition, sale, or other change of control.
8. Third Parties
Except as otherwise expressly provided, this document addresses only the use and disclosure of information we collect from you or that you disclose to us. If you disclose your information to others besides Headlight, whether they are users of the Site or on other sites or services, different rules may apply to their use or disclosure of the information you disclose to them. We do not control the privacy policies of third parties, and you are subject to the privacy policies of those third parties where applicable. We encourage you to ask questions before you disclose your Personal Information to others.
Created Date: 2017-09-12
Last Modified Date: 2017-09-12
Headlight is dedicated to helping employers identify the right talent and letting candidates show the world what they're capable of. Founded by a team hailing from Etsy and a bunch of now-defunct Silicon Valley startups, we're working to make hiring a more fair and less painful process. Reach us at email@example.com.